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  • Writer's pictureNatalie Laffont

Top 5 Businesses that Need a Virtual Assistant

Updated: Dec 10, 2021

One of the biggest challenges entrepreneurs face is lack of time. When growing a business, it’s easy to fall into the pattern of trying to do it all yourself. However, losing clients as a result of getting caught up in day-to-day tasks that can easily be outsourced happens all too often. As the old saying goes, “time is money”.

No matter what stage your business is in, virtual assistants can ease your workload giving you more time to focus on more important aspects of your organization. By outsourcing more tedious tasks like data entry, scheduling, social media management, graphic design, and website support, you are able to get more done in less time. More time for you to produce means more income — who wouldn’t want that?

While we’re steadfast believers that every business has something to gain from virtual assistance, there are some service industry roles that achieve tremendous success when outsourcing many of their business responsibilities.

Here are the top 5 businesses that benefit most from virtual assistant services:


As influencers gain traction on their platforms and scale their brand, tedious tasks like answering emails, editing and publishing content, making travel arrangements, and calendaring photoshoots or other engagements can quickly get overwhelming. However, just because you’re the brand doesn’t mean you have to be the one to do everything. Shifting your attention away from taking photos, engaging with audiences, and updating your socials to focus on the administrative tasks behind the scenes can cost you followers — and what’s an influencer with no influence? Hiring a virtual assistant might just be the edge influencers need to level-up their brand. By tackling appointment management, curating social media accounts, editing, or interacting with followers, virtual assistant services grant influencers more room to focus on market strategy, content creation and planning, and more time to expand their digital reach.

Real Estate Agents

Cultivating relationships and making connections is a big part of being a successful real estate agent. Things like calendaring, database administration, ordering supplies, tracking transactions, marketing, and managing social media accounts can be time-consuming and pull their focus away from the core of their business. Hiring a virtual assistant allows real estate agents to delegate those tasks to a trusty sidekick — unlocking more time to focus on the most important parts of the job like networking, prospecting, flipping houses, and expanding their real estate business. With realtors having been ranked one of the most stressful jobs, they need a right hand they can trust to support their business and help them make more money in less time — virtual assistant services can provide that avenue for them.

Travel Agents

Like realtors, travel agents rely on networking to expand their client base. When they aren’t busy building connections, they’re busy crafting quintessential travel experiences to make their clients’ dream vacations a reality. Creating those experiences takes meticulous research, budgeting, and of course, time. By hiring a virtual assistant and assigning their more administrative and time-consuming responsibilities, like social media management, research, blogging, emailing, and making reservations, travel agents are equipped with more time dedicated to crafting unforgettable travel experiences for their clients; as well as nurturing the connections that contribute to their ongoing success.


Regardless of what type of law attorneys practice, it seems like they are always inundated with paperwork. From court filings to transcripts to exhibits to contracts, the documents are constantly flowing in. That combined with scheduling appointments, reading and drafting documentation, managing expenses, and other labor-intensive tasks, it’s no wonder that some attorneys work up to 80-hours per week. Virtual legal assistants can manage most of their tedious tasks such as e-filing, data entry, proofreading, emails, scheduling, and database administration to name a few. With specialized virtual assistant services that offer qualified legal support, attorneys no longer have to spend as much time training administrative aids.

Physical Trainers

As a fitness coach, there are core aspects of the business where their focus should be emphasized — developing a business growth plan, marketing and promoting their strategy, growing client relationships, and creating life-changing fitness opportunities. Too much time spent on administrative tasks like document management, editing and publishing workouts, communications, and other day-to-day responsibilities, that aren’t necessarily the core of their business, can impede their growth. Using a virtual assistant to take on administrative tasks like calendar management, collecting before and after photos, tracking client progress, managing social media, and other general tasks grants fitness professionals more time to hone their craft, expand their client base, and create fitness content.

Perks of Hiring a Virtual Assistant

In addition to all the time and responsibility that virtual assistant services can free up for professionals, there are some more perks:

  • Less intense recruitment

Rather than having to conduct multiple rounds of interviews for a new hire, business professionals can utilize a specialized service that provides qualified virtual assistants for their specific business needs.

  • Cost-effective

The typical expenses that come with an hourly employee do not exist. There is no need to pay for benefits like insurance, paid time off, worker’s comp, etc. As self-employed contractors, they cover all their own expenses including supplies and office space.

  • Flexible

Unlike salaried employees, business professionals wishing to outsource responsibilities to virtual assistant services can scale up and down depending on their business needs. In other words, you only use them as needed.

Where to Find a Virtual Assistant

As the digital space continues to grow, more and more qualified virtual assistants are becoming available to offer new business solutions on a remote, flexible basis. Whether you feel overwhelmed, strapped for time, or just need a little extra help — a VA can help you address your business needs and save you stress, time, and money.

So what are waiting for? Schedule a discovery call today.

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